Tech Tips - Google and Other SEDOL Tools

  • Instructions for the New DocMall Online Portal

    Posted by Donna Strollo on 7/18/2017

    We worked with our vendors to develop a new and improved online portal to view student temporary and permanent records. The new DocMall interface is easier to use, and the document viewer has been dramatically improved. In an effort to continue single sign-on, you will now use your SEDOL/Google user id (first name, last initial) instead of the old departmental credentials. 

    Please click HERE to view the instructions for accessing and using the new online portal. (Googld Slides presentation - click "Present" to view full screen) 

    Comments (0)
  • Google Drive Tip: Adding Annotations over Content

    Posted by Donna Strollo on 3/24/2016

    Did you ever wonder how to add shapes, arrows, or other types of annotations over your Google Docs, Sheets and Slides?

    Annotate over content

    Do you want to create flexible content?

    Google Drawing

    It's actually very easy to do by using the Google Drawings feature! 


    You may have found the Drawing Tool in the menu (Insert > Drawing) in Google Docs, Sheets and Slides, but it can be confusing at first glance because it opens a drawing pad window outside of the document. Once you get the hang of using all the formatting tools however, you'll soon realize the flexibility and creativity of Google Drawings!


    You can also use Google Drawings directly from the Google Drive menu by selecting NEW > more > Google Drawings. You can create your drawings separately and insert them into any Google file, or download them as image files to use in other programs or on your web pages!


    Please click HERE to view step-by-step instructions for using Google Drawings in Google Docs. This instruction sheet also has links to detailed instructions from Google.


    Comments (0)
  • Google Drive Tip: Adding More Fonts and Setting a Different Default Font

    Posted by Donna Strollo on 1/12/2015
    One of the very few complaints I receive about Google Drive is that “there aren’t enough fonts to choose from”. There are plenty of fonts available in Google Docs, Sheets and Slides, you simply need to learn where to find them in order to add them to your font list.
    A word of warning before you get too font-happy is to be aware that fonts you add to your list will show in your collaborators' font lists also. The following link contains instructions for adding fonts to Google Docs and Slides.
    Please click this link for detailed instructions: Google Font How-To 
    Comments (0)
  • Get to Know the Chrome Web Browser

    Posted by Donna Strollo on 12/9/2014
    As a Google Apps for Education district, SEDOL is able to customize the Chrome web browser to add bookmarks and apps for online tools and resources pertinent to our staff and students. These will be available to you when you log into the Chrome web browser (or a Chromebook) with your account. You'll see "Apps" and " bookmarks" listed in the toolbar of Chrome. The bookmarks are quick links to SEDOL online systems, and clicking on Apps will give you an icon view of the SEDOL Google Apps for Ed and any other apps you've downloaded from the Chrome Web Store. For more information on how to customize your Chrome web browser with themes, extensions and apps, click here!
    Chrome apps and web store  
    Comments (0)
  • Understanding the New Google Drive

    Posted by Donna Strollo on 11/13/2014
    Try the new Drive
    So you were tempted to "Try the new Drive" and clicked that blue button, but oh no! Suddenly your Google Drive looks very different. Don't worry - your "shared with me" isn't gone and your files are still there, it's just a totally different user view that is confusing you. "Shared with me" has been replaced by "Incoming" with files listed by date it was shared (this week, last week, etc). The view defaults to a grid style view instead of the normal list view you are probably used to, and there's a detailed file activity pane on the right side.  I've put together a little graphic to point out a few changes and where you can change the look and settings of your "new Drive".
    Using the New Drive  
    With the new look and style, it's quicker to use the simple and advanced searching feature to find files rather than scrolling through a list. Many of us are conditioned to keep files in alphabetical order, but you'll soon find out how the power of Google's search engine works to your advantage to find files in your Drive once you train yourself to start at the search bar. Click here to learn more about advanced searching.
    Back to Drive Another change is returning to your Drive list when you are working in a file. Normally you click the Drive icon in the upper left corner of the file, but now that icon is replaced by a Docs (Sheets or Slides) icon. Google has added these Apps as separators I suppose. So how do you get back to the main Drive? Click the icon in the top left corner to go to the App main file list, then you'll see a menu list with Drive at the bottom. 
    If you absolutely can't work with the new look of Drive, you can simply go to the "gear" icon in the upper right corner for settings, and choose "Leave the new Drive", for now. If Google receives large positive feedback, they will probably make the new Drive the standard. I'm on the side of embracing change and learning something new, so I encourage you to give the new Drive a spin! Click here to learn more about the new Google Drive interface. 
    Comments (0)
  • Google Sheets Tip: Using a conditional format to alternate row colors

    Posted by Donna Strollo on 9/22/2014
    Use a conditional format in Google Sheets to alternate the color of rows in your spreadsheets for easier viewing!
    To create this effect in your spreadsheets, start by choosing/highlighting the cell range.  Go to Format on the menu bar and choose Conditional formatting. Change the drop-down to Custom Formula Is, type in =isodd(row()) or =iseven (row()) and choose a background color.  Note that Google sheets automatically sets the cell range you've highlighted. In the example above I added another rule to make the odd rows blue and the even rows gray.
    Conditional Format  
    Comments (0)